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Contact us to schedule an initial consultation

Just as two events are never the same; we realize the needs of each client vary; as well. With that in mind, we begin the planning process with an initial consultation in which we will discuss your event, donor base and organization. A customized event management plan unique to your needs in interest of maximizing proceeds and impacting donors and principals will be generated.  Available services may include:

Auction Consultation Services


  • Analysis of prior-event data to identify areas of improvement and establish current event goals

  • Event design including floor-plan, decor, and logistical aspects. 

  • Attendance at all meetings with venue and volunteers in preparation of event

  • Volunteer training

  • Consultation on auction Sponsorship, Donation, and Advertising Aspects

  • Creation of Auction budget

  • Creation of an “Auction Timeline” for current and future reference

  • Consultation on Auction procurement process and promotion

  • Tracking of Auction procurement 

  • Consultation  on software options and implementation

  • Set-up and customization of  software

  • Import prior donor and contact information from previous software

  • Data entry  

  • Graphic Design services including catalog, program, and marketing displays

Management of Greater Giving or ClickBid software (if-applicable)

  • Customize  to facilitate all auction details including: donors, items, advertisers, sponsors, guest and raffle management

  • Provide exported item and donor information for the creation of catalog, certificate, and item display creation

  • Update system with descriptions to support the written catalog

  • Prepare all items/packages for bidding

  • Review of guest and bidder data in preparation for the event.

  • Collaborate with Greater Giving for pre-event audit

Event Services:

  • Management of event 

  • Set-up and display

  • Guest Management

  • Oversee Event Flow

  • Point person for venue staff, entertainment, and auctioneer.

  • Coordinate all volunteers

  • OPC will provide  team members during the event to service:

    • on-site registration and check-in

    • Bidding assistance for guests

    • Data entry of item and raffle sales

    • Check-out and invoicing


  • Create complete auction reports to aid in event analysis

  • Send payment reminders to any guests with outstanding balances

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