Just as two events are never the same; we realize the needs of each client vary; as well. With that in mind, we begin the planning process with an initial consultation in which we will discuss your event, donor base and organization. A customized event management plan unique to your needs in interest of maximizing proceeds and impacting donors and principals will be generated.  Available services may include:

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Auction Consultation Services

Pre-Event

• Analysis of prior-event data to identify areas of improvement and establish current event goals

• Event design including floor-plan, decor, and logistical aspects. 

• Attendance at all meetings with venue and volunteers in preparation of event

• Volunteer training

• Consultation on auction Sponsorship, Donation, and Advertising Aspects

• Creation of Auction budget

• Creation of an “Auction Timeline” for current and future reference

• Consultation on Auction procurement process and promotion

• Tracking of Auction procurement 

• Consultation  on software options and implementation

• Set-up and customization of  software

• Import prior donor and contact information from previous software

• Data entry  

• Graphic Design services including catalog, program, and marketing displays

Management of Greater Giving or ClickBid software (if-applicable)

• Customize  to facilitate all auction details including: donors, items, advertisers, sponsors, guest and raffle management

• Provide exported item and donor information for the creation of catalog, certificate, and item display creation

• Update system with descriptions to support the written catalog

• Prepare all items/packages for bidding

• Review of guest and bidder data in preparation for the event.

• Collaborate with Greater Giving for pre-event audit

Event Services:

• Management of event 

• Set-up and display

• Guest Management

• Oversee Event Flow

• Point person for venue staff, entertainment, and auctioneer.

• Coordinate all volunteers

• OPC will provide  team members during the event to service:

  • on-site registration and check-in

  • Bidding assistance for guests

  • Data entry of item and raffle sales

  • Check-out and invoicing

Post-event

• Create complete auction reports to aid in event analysis

• Send payment reminders to any guests with outstanding balances

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